GoogleProductivity Tips

• Create meeting notes : From within your calendar event with one click.

• Working Hours and Location: Make it easier for others to see when you are available

• Meet with: A quick way to check other people's calendars  

• World clock: Spend less time thinking or calculating the time difference while collaborating with staff across the world.

• Focus time: Schedule Focus Time to reduce distractions while you work.

• Tasks:  Create and manage your tasks in Calendar. 

• Contact Card: Find more information via this feature.

• Event color labels: 

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• Customise your Gmail interface:  Just the way you like it from Gmail settings.

• Gmail offline - Access all your emails without internet.

• Labels & Filters - Spend less time managing your emails

• Change availability status (with chat enabled)- Let others know when you're busy.

• Quick people info, interactions, files share from an email thread

• Schedule Emails - Sending your emails at a specific date/time.

• Attach an email to an email - Forward on a whole conversation chain.

• Create email templates - Use the same email whenever you need

• Join Meet call - Join meetings  from your gmail page

• Tasks - Simply drag an email to the Tasks.

• See more info via contacts: Find more information via this feature.

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• Pin Chats and Spaces - Easily access your favourite chats

• Change Google Chat status - Let other's know when you're busy

• Mark as Unread* - Come back to it later

• Chat history ON/OFF - Keep a chat confidential

• Contact Card: Find more information via this feature.

• In line thread : Use threads in spaces and choose which one to follow or get updates.

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• Activities* - Use Polls, Breakout rooms and Q&A's to make your meeting interactive

• Host controls - Present in confidence while hosting a meeting

• Picture in Picture - Present and see participants at the same time.

• Present animation or audio - 

• Co presenter - Have another person navigate the slides while you focus on presenting

• Use companion mode -  Useful for collaborating in hybrid working model

• Attendance record: - Save time from manually creating attendance.

• Push-to-talk - intentionality

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• Give temporary access to docs - Useful when you want certain staff to have access for a limited or specific time.

• Compare Docs in Google Docs - Useful when you are comparing content from two documents or versions.

• Suggestion mode in Docs - 

• Smart Chips - Easily format your document on the go - works great with collaboration!

• Search by action items - Makes it easy to search all files waiting for you to actions.

• Shortcuts to documents - Easily catalogue and find files.

• Create 'Workspaces' - A workspace view to tag all relevant files for quick access. Remove files from the workspace when not needed(files will not be deleted from its original location).

• Folder Colours - Helps identify certain important folders

• Share multiple files in Drive - Saves time while sharing the same files to a group or set of individuals.

• Limit file sharing - Useful when you want to give access along with certain restrictions.

• Filter comments in Docs - Useful when the document has a huge list of comments.

• .new - Easy shortcut to make new files

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• How to create Groups - From mailing lists to drive permissions - Groups are great!

• How to create a collaborative inbox via groups - Make a group inbox to manage team workflow

• Collaborate with your team in Groups - You can email a group, invite them to an event, or share files with them.

• Chat with Groups via Spaces - Create a space in Google Chat and invite your Group - Easy communication and collaboration

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